Pretty much all that I call archiving falls under this activity’s ‘documentation’. Similar as with the submission of BoW, the documentation presents the work, in the case of For Cover as the event documentation of that half-day installation on site.
For SYP then, documentation is recording of what is to come as engagement/exhibition but since it draws on what was/is, it is the recording of an archive in some sense.
Thinking of the forms of engagement for SYP, as per the revised project plan (event series; analogue engagement via shared objects (send out/return); web platform and possibly on site/surrounding engagement; these are then a series of records:
- a/v recording of digital events; possibly with transcripts too;
- a folder/record of objects in circulation along with notes on reflection (written, a/v, audio, photographic, otherwise);
- web platform as accessible at any point; and
- a similar record to any on site engagement (depending on the nature of this: as event some a/v recording plus notes; if a letterbox drop or similar, the recording will be akin to the one for the analogue objects).
Risk assessments are unlikely to be needed; perhaps if a site-based live event these come into play; otherwise these are postal engagement at a distance. An assistant for digital events and/or live events would be helpful but given my experience also not necessary.
Here, documentation is considerable more logistically and conceptually narrow than how I have so far approached the concept of ‘archiving the site and the work’; the latter poses a number of questions concerning the nature of the work, the time/duration of the work and various access/contact points. These will be explored throughout the remainder of SYP (and likely filter into the events.